Staff Purchases
You can use the Staff Purchases system item when an employee buys goods or services from the business, and you need to deduct the cost from their pay. The amount is processed as a payroll deduction and shown on the employee's payslip.
👉 How-To Guides¶
How to add the Staff Purchases item¶
Individually¶
- Go to Employees, and select the relevant employee.
- Next to the Payslip Inputs heading, click the Add button.
- Click Staff Purchases (under Deduction).
- Enter the Amount.
- Click Save.
In bulk¶
- Go to Employees > Bulk Actions.
- Under Payroll Inputs, click Payslip Inputs.
- Confirm that your filters are correct (Pay Point, Pay Frequency, and Period).
- Click the first drop-down, and select Staff Purchases (under Deduction).
- In the Add column, check the boxes for the relevant employees.
- Complete the Amount column.
- Click Save.
📌 Quick References¶
Item details¶
- System item name
- Staff Purchases
- Category
- Deduction
- SARS code
- No impact on IRP5/IT3(a)
- Frequency
- Once-off (doesn't carry forward to next payslip)
- Entry method(s)
- Individual and bulk
- Use case example
- Employee purchasing goods/assets from employer.
Statutory deductions¶
- Subject to PAYE?
- No
- Taxable percentage
- Not applicable
- Taxable income type
- Not applicable
- Subject to SDL?
- No
- Subject to UIF?
- No
🔍 FAQs¶
Can I set up staff purchases as a regular monthly deduction?
No, the Staff Purchases item is designed as a once-off deduction. If you need repeated deductions for staff purchases, you have to add the item each month, or set up a custom deduction item.
Why isn't the Staff Purchases item showing when I try to add it?
Click the Add button next to the Payslip Inputs heading (not the Regular Inputs one). If you've already added the item, it should display in the Payslip Inputs section.