New Feature: Pro-Rate Custom Items

SimplePay automatically calculates and applies a pro-rate percentage to the Basic Salary of employees if they do not work for a full pay period i.e. the are appointed after the start of a pay period or terminated before the end of a pay period. We’ve received several requests to allow for the pro-rata percentage to be applied to other items, and are delighted to announce that this functionality is now available for certain custom items.

When creating a custom item that is an Income, Allowance or Deduction item, there is now an additional option to enable pro-rate for this custom item if the Input Type has been set up as “Fixed Amount” or “Amount per Employee”:

  • To read more about setting up custom items with this functionality, refer to our Custom Items help page.
  • For more information on how SimplePay calculates the pro-rata percentage, refer to this help page.

We hope this new functionality makes processing payroll for new or terminated employees slightly easier. If you have any questions or suggestions on how we can improve this, please reach out to our Support team.

Team SimplePay

TERS Update and Claims for Workers Affected by Unrest

Today’s post covers the opening of TERS applications for new claim codes, as well as some information about the recently announced benefit program for workers affected by the recent civil unrest in Gauteng and KwaZulu-Natal. 

TERS Update

Our previous TERS posts outlined the application structure and the opening of applications for claim code 1.

We are happy to announce that the UIF is now accepting applications for claim codes 2, 3, 4 and 5 on the TERS portal, which means that:

  • Annexure A employers can lodge a claim for the period 16 March to 27 June 2021  (Claim code 2); and 
  • any employer can claim for employees who were unable to work due to age  (Claim code 3), health issues  (Claim code 4) or quarantine  (Claim code 5) between 16 March and 25 July 2021.

Annexure A employers are able to use SimplePay’s TERS CSV Export to speed up the logging of employees for whom they are claiming, but the other claims mentioned in the second bullet point can only be completed by manual capture on the TERS portal.

If you have any questions about applications for the new claim codes, you can contact the UIF call centre on 0800 030 007.

Workers Affected by Unrest

In a recent media statement, the Department of Labour announced that the application process for Workers Affected By Unrest (WABUs) in Gauteng and KwaZulu-Natal will open on 25 August 2021.

You will need to apply for the WABUs benefit on behalf of your employees and can only do so if your business has recently closed directly due to destruction, damage or looting of your workplace. You will also need to:

  • provide details of the reasons behind the closure of your workplace, including:
    • documentary proof of your submission of a report to the South African Police Services (SAPS), as well as proof that a case has been opened;
    • the case number; and
    • if applicable, proof of your submission and acknowledgement of an insurance claim.
  • confirm your acceptance of the scheme and submit any further information required by the UIF commissioner.

Payments of the benefit will be de-linked from UIF benefits, so will not use up any of your employees’ earned UIF benefit credits. The WABU relief will be paid at a flat rate of R3 500 per employee and applications can be made on the TERS portal.

We hope that this information has proved helpful to you. If you have any questions about the application we would direct you to the UIF call centre on 0800 030 007.

Not yet a client of SimplePay but would like to be? Why not check out our website? Or, better yet, try out our service for free with our 30-day trial, get acquainted with our user-friendly service by reading our getting started page, or take our free online course

Keep well and stay safe 

Team SimplePay

SARS [email protected] Testing – Preparing for September 2021

SARS recently notified us that testing of the latest updated [email protected] software would commence today in preparation for its release to the public in September 2021.

Duration and Scope of Testing

Testing will run from 6 August to 27 August 2021 and the enhancements to the system being tested will include:

  • New source codes on the IRP5 to incorporate the legislative changes;
  • New letters regarding Registration Status Amendments;
  • Amended letters regarding Employment Tax Validation;
  • Validation to ensure employers claiming ETI always use SARS data; and
  • Functionality to enable employers to reinstate financial values for a reconciliation period.

We are currently incorporating the new codes and tax rules to our system and aim to have this completed with plenty of time to spare. This means that come September you’ll be able to automatically generate the IRP5s / IT3(a)s and EMP501 needed, and easily submit them to SARS. 

Should you have any questions regarding SimplePay or any of our services, please feel free to contact [email protected] for assistance.

Keep well and stay safe.

Team SimplePay

UIF TERS Update – Applications open for Annexure A Establishments

Today we follow on from our previous blog post, in which we discussed the latest iteration of the UIF’s Temporary Employee Relief Scheme (TERS) initiative for the most recent lockdown periods between 16 March and 25 July 2021. 

The UIF recently sent out a communication to all registered employers that provided a few updates and notable points in relation to this latest phase of TERS which includes:

  • the partial rolling out of applications for Annexure A establishment claims; and 
  • a note on the application of approved Sectoral Appeals.

Online Portal Update

The UIF TERS portal has been expanded over the past few weeks, as per the ongoing applications rollout process:

  • As of 29 July 2021, the portal is accepting Annexure A establishment claims (see previous blog post) for 28 June to 25 July 2021, under claim code 1.
  • A further application process for claims by Annexure A establishments during the period from 16 March to 27 June 2021 (claim code 2), is not yet operational but is planned and will be rolled out in due course.
  • The process for Annexure B establishment claims for the lockdown period between 28 June to 25 July 2021 (claim code 1), remains unchanged. 

The UIF continues to develop their portal with the goal of enabling applications in terms of Claim Codes 2, 3, 4 and 5 for the longer retrospective periods, as soon as possible. 

A further update to the portal is expected by the end of August 2021.

Sector Appeals 

Employers who have had their sectoral based TERS applications declined due to non-eligibility, have the option to appeal this decision in a process called a Sector Appeal, where they can provide motivation for their inclusion into a particular sector. The application form for this can be found here.

  • If you are applying for TERS for the period from 28 June to 25 July 2021 and have had a previous sector appeal approved, you will not need to reapply and the previous appeal will still have effect.
  • If you are applying for the period from 16 March to 25 July 2021, your previously approved appeal will not be applied and you will be required to make a new application.

Any further queries on the above can be directed to the UIF Call Centre on 0800 030 007.

Should you have any questions regarding SimplePay or any of our services, please feel free to contact [email protected] for assistance.

Keep well and stay safe.

Team SimplePay

New Feature: Batch Pay Beneficiaries

SimplePay is a payroll system driven by the needs of its users. With that said, we’ve heard your requests for the ability to batch pay beneficiaries using an EFT export file and we’re happy to announce that this feature is here!

When creating a pay run, you can now download the EFT export file next to the beneficiaries report in the same way that you would for the net salaries due to your employees. You can then upload it into your banking portal and pay your beneficiaries in bulk. This saves you the effort of having to set them up as recipients in your banking portal and there is no need to manually type the amounts that need to be paid to each beneficiary, reducing the risk of human error, which could be costly.

For more information on beneficiaries, check out our help page here.

If you need any assistance with this feature or you’d like to give a shout out to the team for their work on this, please reach out to our Support team.

Team SimplePay