5 Reasons You Need Cloud Payroll

Author: Danelle Strydom

    3 minute read    

With the 2022/2023 tax year officially in full swing, many businesses are using this time to re-evaluate what is working and, perhaps more importantly, what is not working for them. While this may be true in various areas of the business, this is especially true when it comes to payroll. How much stress did your business take on while finalising your 2021/2022 submissions? If you approached filing season feeling nervous or apprehensive, then it might be time to consider switching your payroll to SimplePay. You might be wondering how SimplePay can make payroll easier for you; keep on reading to find out!

Compliant Payroll

SimplePay’s cloud payroll software goes above and beyond to keep your payroll compliant. No one likes nasty surprises when it comes to payroll, especially during filing season! Our system has built-in functionality that will ensure that your statutory contributions are correct. Our cloud payroll calculates PAYE for you, keeping strictly in line with the tax tables, rebates and exemptions, as laid out by SARS. Additionally, SimplePay calculates UIF contributions, which are also conveniently submittable directly from our system to the Department of Labour.

Accurate Statutory Documentation

SimplePay generates your monthly UIF submission forms, as well as any required UI 19 and UI 2.9 documents. This ensures accurate UIF payments, as well as helping with the smooth flow of employee UIF claims. SimplePay also generates your monthly EMP201 forms, as well as your annual EMP501 forms. In addition to this, our cloud payroll system generates your employee’s IRP5s or IT3s. As an added benefit, you can set up your SimplePay profile to cater for the Employment Tax Incentive (ETI). Using our system for ETI purposes will help you to claim for the maximum tax benefit, conveniently added to your EMP201 form.

Customised Solutions

SimplePay payroll software allows you to set up your payroll in a way that works for the unique needs of your business. For instance, you can add custom payslip items as needed, create specific leave types where applicable or even create your own templates. Additionally, multiple users can use the system concurrently, without each user’s experience being affected. You can even add an unlimited number of users at no additional cost. We also love hearing from our clients and encourage them to reach out to us if they have any feature requests that we could consider developing in the future. You can read more about the feature request process here.

Innovative Self-Service Feature

Wouldn’t it be great to take the time-consuming task of manually capturing employees’ leave out of the hands of payroll administrators? SimplePay’s awesome Self-Service feature gives you exactly that! As an added bonus, employees can view their payslips, view their tax certificates or submit claim requests through their self-service profiles. A leave overview calendar is also available, along with the option to display leave balances. Not only does this feature save you time, but also reduces room for human error, such as forgetting to submit a leave request on behalf of an employee. Submitted requests will then simply need to be approved or declined from the approver’s end.

Increased Security

At SimplePay, we take cyber security very seriously. Due to the nature of cloud software, you can rest assured that your sensitive payroll information is safe and secure. This is achieved by encrypting and securing the data that is transferred between your browser and SimplePay’s servers. We use the same SSL certificates that are used by your internet banking for added peace of mind. Additionally, we encourage our users to make use of our added security features, such as two-factor authentication. As an added bonus, our system updates are automatically done in the background, eliminating the need for tedious back ups or manual updates.

We encourage you to sign up for our 30-day free trial if you are looking to switch to cloud payroll that is passionate about keeping your payroll compliant. Say goodbye to manually calculating UIF, SDL and PAYE contributions, and say hello to payroll that simply works.

Team SimplePay