SimplePay allows you to download a file containing all the information needed to make EFT salary payments to your employees in bulk. This file can then be loaded into special software provided by your bank, or into internet banking, in the case of certain banks.
Filling in Bank Details
In order for SimplePay to generate an EFT file, you are required to fill in your primary banking information.
To do so, follow these steps:
- Go to Settings > EFT.
- Click on the drop-down menu next to EFT Format to select an EFT export format.
- Click on the dropdown and select the Bank Name. Fill in your Account number and Branch code.
- Click on the dropdown and select the Account type.
- Click Save.
FNB clients please note: For Enterprise Online Banking, please use the “FNB Enterprise CSV” option. For personal Online Banking (with an OTP), please use the “FNB Online Banking (ACB)” option.
If you are uncertain about which EFT export format to select, please contact your bank for assistance.
Additional Bank Accounts
In addition to the primary bank account as mentioned above, our system also lets you add more bank accounts. Adding this will allow you to select the specific bank account from which a Pay Point should be paid.
To do so, follow these steps:
- Go to Settings > EFT.
- Click on the Add button under the Additional Bank Details heading.
- Enter a unique name to identify this additional bank account.
- Click on the drop-down menu next to EFT Format to select an EFT export format.
- Enter the rest of the bank account details.
- Click Save.
Note: You are able to add multiple additional bank accounts which will appear in alphabetical order according to the chosen names.
Note: Please ensure you have chosen the additional bank account for the relevant Pay Point. You may do so by clicking on Settings > Pay Points > click on the relevant Pay Point > tick the checkbox Not paid from primary bank account then select the Additional Bank Account.
Downloading an EFT File
Once you have entered your EFT settings, you can download the payment file. To do so, follow these steps:
- Go to Pay Runs.
- Click on the EFT arrow (next to the PDF and Excel icons).
- Ensure that the Action Date is correct.
- Click Download.
The file that is generated can then be uploaded to your banking platform or software.