If you have just started on SimplePay, you will see one blank payslip setup screen, which is divided into three sections:
These are those items that relate to all payslips. All payslips will have a field for Basic Salary automatically added – click on this to get started:
- For salaried employees, it will be their salary for the period. If it is a shortened period, e.g. where someone started work during the month, you should still enter the full salary, as the system will automatically calculate the pro-rata amount based on their appointment date.
- For hourly paid employees, enter their hourly rate – you will enter the hours worked under Payslip Inputs (discussed below).
Other regular items such as travel allowance, pension fund and employer loans can be added by clicking Add (next to Regular Inputs). If the item you are looking for is not there, you may need to add a custom item. More information about custom items can be found in the following article:
These are items that are periodic (e.g. hours worked) or specific to a particular payslip (e.g. expense claim). SimplePay has a variety of system items, which you can add by clicking Add (next to Payslip Inputs). As with the regular items above, you can create custom items (linked to above).
More information about entering employee hours can be found in the following article:
SimplePay automatically calculates statutory deductions for PAYE and UIF and you will see these in the Payslip block, along with all of the other items you added above. Once you are happy with what you see in the Payslip block, you have the following options:
- Preview will open a PDF preview of the payslip, which will also contain the automatically calculated employer contributions for UIF and any other applicable amounts such as SDL and pension contributions.
- Tax will show you the tax trace – an explanation of how the tax for the period was calculated.
- Notes allows you to add notes to specific items on the payslip if extra information is required.
- The Finalise button saves your changes and generates the next period’s payslip. It also removes the stamp saying “Draft” to indicate that the document is now a final document and no longer a draft. Don’t panic, though – you can always go back and make changes to the latest finalised payslip by clicking the Undo Finalise button.