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Cost to Company

Cost to Company is a new feature; please feel free to provide feedback by clicking on the NEW label.

Cost to Company (CTC) refers to the total amount an employer spends on an employee. This usually includes salary, benefits, and any employer contributions. It is meant to reflect the true total cost of employing someone.

SimplePay's CTC functionality allows you to do three different things.

1. Configure CTC Figures

You have the option to decide which payroll items should be included in your employees' CTC figures. To set up the configuration of CTC figures that can be displayed in the Transaction History Report and/or on payslips:

  1. Go to Settings > Payroll Calculations > Cost to Company.

  2. Select all the income, allowance, benefit, and employer contribution items – system and custom – that you want to include.

    Selecting items

    By default, a number of items will already be checked, i.e. the ones that form part of SimplePay's recommended calculation. Instead of unchecking the ones you don't want to include, you have the option to click None, and then checking only the ones that you want to include.

    More information about SimplePay's recommended calculation is available here:

  3. When you are happy with your selection of items, click Save.

Reset to default

If you click the Reset to default button, you will see a message informing you of the implications, i.e. "Resetting will remove all customisations your users have made to the Cost to Company configuration. The configuration will revert to SimplePay's default selection of System Items."

Click Confirm if you want to return to the default selection of system items, and then Save.

2. View CTC Figures in a Report

You can view your employees' cost to company figures in our Transaction History Report (THR) as follows:

  1. Go to Reports > Transaction History Report.
  2. Configure the report as usual, by using the Filters, selecting a Date Range, etc.
  3. Check the Cost to Company box (under Transactions).
  4. Click Show Excel or Show PDF.

More information on the THR is available here:

3. Include CTC Figures on Payslips

To include your employees' cost to company figures on their payslips:

  1. Go to Settings > Payslip.
  2. Check the Show Cost to Company box.
  3. Click Save.

More information on payslip settings is available here: