SimplePay offers a full-featured leave management module, which calculates and tracks entitlements, allows you to record leave and calculates the necessary leave pay.


The system calculates your employees’ leave entitlement based on the requirements of the Basic Conditions of Employment Act (BCEA), which provides the minimum amounts of leave to which an employee is entitled. Employers are free to grant their employees more leave than the minimum amounts but may not grant less. For more information on the various leave types, please see the related article below:

In line with the BCEA, an employee’s leave entitlement on SimplePay is calculated based on their regular hours and full working days per week. It is, therefore, important that these are correctly configured – more information is available in the following article:

Recording Leave

Leave can be recorded on the system in one of two ways: by the payroll administrator or via the employee self-service portal. Each of these methods is discussed in the following related sections:

Maternity leave is treated slightly differently, so it is recorded as discussed in the following article:

Leave Pay

Recording leave may have pay implications, depending on the employee and leave type. More information on this aspect is available in the following article:

Leave System

Other aspects of the leave system are discussed in the following sections:

You are using the help system of SimplePay, a payroll system that simplifies the payroll process. Designed just for South Africa, it's a fully online solution. Read more.