This article outlines the steps for setting up, viewing and correcting ETI on SimplePay.
Setting Up ETI
You should follow the steps below to set up an employee for ETI on SimplePay:
Step 1: Set the minimum wage for the company
The system will use the wage regulating measure or minimum wage to check whether an employee qualifies for ETI. To configure these settings:
- Go to Settings > Payroll Calculations > ETI (Employment Tax Incentive)
- Select ‘Monthly Amount’ or ‘Hourly Rate’ as the Minimum Wage Inputs
- Enter the Minimum wage monthly and / or Minimum wage normal rate (hourly rate) based on the national minimum wage, minimum wage for that sector or the information in the wage regulating measure.
- Enter the date that this minimum wage or wage regulating measure is Effective from*.
- Click Save
*If you backdate the date entered into the Effective from field, ETI will be calculated for historic periods, which will need to be claimed or forfeited. More information on this is available in the following help article:
Step 2: Check each employee against the ETI criteria
SimplePay performs most ETI criteria checks. However, there are some manual checks that need to be done before enabling an employee for ETI.
For more information on the ETI qualifying criteria, see the following article:
Step 3: Configure the ETI settings for each employee
The ETI settings for each employee must be configured on an individual basis. To do this:
- Go to Employees and select the relevant employee
- Click on Edit Info > ETI
- Select an option from the Status dropdown menu:
- Select “Qualified – claiming” if the employee meets all of the requirements as discussed above and you wish to claim ETI for this employee.
- Select “Disqualified” if the employee does not meet the requirements for ETI.
- Select “Qualified – not claiming” if you do not wish to claim ETI for this employee.
- If you select “Qualified – claiming” as the Status, additional input fields will appear which need to be completed (see below)
- Enter the Effective date that is applicable to the Status chosen.
- Click Save.
Employee minimum wage inputs
- Select ‘No override (use company setup)’ if the employee is subject to the same minimum wage as the company.
- Select ‘Monthly amount’ if the employee is subject to a monthly minimum wage which is not the same as the company’s settings.
- Select ‘Hourly rate’ if the employee is subject to an hourly minimum wage which is not the same as the company’s settings.
Employee minimum wage monthly
- This only appears if you selected ‘Monthly amount’ from the Employee minimum wage inputs dropdown.
- Enter the monthly minimum wage that is applicable to this employee.
Employee minimum wage normal rate
- This only appears if you selected ‘Hourly rate’ from the Employee minimum wage inputs dropdown.
- Enter the hourly minimum wage that is applicable to this employee.
Original Appointment Date
- The date of first appointment is relevant in determining the number of months to be included in the maximum number of allowed months, i.e. 24. This will be taken into account when calculating the employees theoretical months.
- Enter a date or leave this field blank:
- If the employee started working for the company at an earlier date than the Appointment Date on their Basic Info page, enter the original date that they started working for the company.
- If the employee previously worked for an associated person, enter the date that they started working for the associated company. For example, suppose an employee worked for Company A from 2020-09-01 until it merged with Company B on 2021-01-01. If Company B is on the system, the employee’s appointment date will be 2021-01-01. However, under ETI settings, you should enter 2020-09-01 as the Original Employment Date.
- Leave this field blank if the Appointment Date should be used.
Months unclaimed before take-on year
Input the number of months that you didn’t claim ETI for a qualifying employee before you started using SimplePay.
- If a qualifying employee was employed for 12 months prior to the date that you started using SimplePay, but you only claimed ETI for 4 of those months, you should enter 8 as the Months unclaimed before take-on year.
- If a qualifying employee was appointed on 1 March 2020 and you started using SimplePay in March 2021, the system will assume that ETI was claimed for those 12 months (March 2020 to February 2021). If that is not the case; for example, if you didn’t claim ETI for June and July 2020 for this employee, you should enter 2 as the Months unclaimed before take-on year.
NB: This input can only be used up until the August 2021 payslip and will no longer appear on payslips after this date. We have upgraded the system to include a new input called “Disqualified months before starting to use the system” which will be used for payslips from September 2021.
Disqualified months before starting to use the system
Input the number of months in which the employee was disqualified for ETI, only including the number of months of employment before you started using SimplePay.
- This will allow SimplePay to accurately calculate the number of ETI months which are to be transferred from the months of employment before you started using SimplePay.
- If an employee was employed for 12 months before you started using SimplePay but only started qualifying for ETI 6 months after their original appointment date, you would input 6 as the Disqualified months before starting to use the system.
- SimplePay will then adjust the applicable ETI months for that employee.
- If this field is set to zero, SimplePay will presume that the employee qualified for ETI in all months of employment prior to you using the system.
- You should not enter a value for this input unless you are 100% sure that there were months where the employee did not meet the qualifying criteria for ETI. Entering a value when that is not the case will result in overclaims of ETI.
Employee works in the same SEZ as the employer for more than 50% of the year (Applicable from March 2019)
Select the checkbox only if it is applicable.
Viewing ETI Calculations
Once the ETI settings have been configured, the system will calculate ETI on finalised payslips. There are a few ways to view the ETI calculated for employees:
You can see a breakdown of the amount of ETI calculated per employee per pay period in the ETI report.
More information on the ETI report is available in the following article:
You can view the total ETI calculated for the month, the ETI brought forward from previous months, the ETI utilised against PAYE in the current month and the ETI carried forward to the next month by opening the EMP201 for the month in PDF or web view format.
More information about how the lines items for ETI relate to one another can be found in this article:
More information on what EMP201s are and how to access them can be found in this article:
ETI Breakdown and ETI Trace
The ETI Breakdown shows you the ETI calculated per employee for the month. To view the ETI breakdown, go to Filing. Then click on Web under the EMP201 heading for the month and click on the ETI figure calculated.
An ETI Trace is available for each employee whose ETI settings are configured to allow ETI. The ETI trace shows information on how the ETI for that employee is calculated or why their ETI is not calculated. To view the ETI Trace, click on the ETI amount next to the employee’s name in the ETI Breakdown.
If you made an error and over-claimed ETI or under-claimed ETI in a particular month, it should not be historically corrected, but rather corrected in the month when the error is discovered.
For more information on this, refer to the following article: