At SimplePay we strive to create value for you by meeting your payroll needs in a simple and easy manner. With that in mind, we are thrilled to announce the launch of a new feature to make the tax year-end even easier for you – employees can now view their tax certificates via the self-service function.
This means that you can release IRP5s/IT3(a)s to your employees at the end of the tax year at the click of a button. Employees will be informed via email that their tax certificates are available on their employee self-service. You can also attach a PDF of their tax certificate in this email. Please note: you can only release final year-end IRP5s/IT3(a)s to employees i.e. interim IRP5s/IT3(a)s for the first 6 months of the tax year cannot be released to employees.
Please see the following help page for more information on the steps to enable and use this function.
With effect from 1 March 2018 and in accordance with the Taxation Laws Amendment Act of 2017, the following employee categories must no longer be excluded from contributing to UIF:
- Learners employed in terms of section 18(2) of the Skills Development Act
- Employees who intend to repatriate (return to their country of origin) at the end of their working period in South Africa.
This means that both (1) Learners and (2) Employees who intend to repatriate, must contribute to the Fund from 1 March 2018.
NB: The aforementioned categories of employees must contribute to the Fund, but will not be entitled to claim a benefit until the Unemployment Insurance Amendment Act changes become effective.
As we enter the new tax year on 1 March, we’d like to remind you that there is no need to do a manual year end as in other payroll systems – simply continue processing payslips into the new tax year.
When you need to do your filing, the correct period will automatically be used and the relevant documents will be generated. For more information, please see our help site.
In addition, our system has already been updated in order to ensure that you are always compliant. We are pleased to inform you that as from 1 March 2018, your payroll will automatically meet all the requirements for the 2018/2019 period, as announced in the 2018 Budget Speech on 21 February 2018. If you are still processing payroll for the 2017/2018 tax year, the old tax tables will still be used, as you’d expect.
Here are some of the most important changes that you will see in your payroll for the coming year:
2018/2019 Tax Rates
As expected, the tax rates and rebates for individuals changed to accommodate inflation.
|Taxable Income (R)
||Rate of Tax (R)
|0 – 195 850
||18% of taxable income
|195 851 – 305 850
||35 253 + 26% of taxable income above 195 850
|305 851 – 423 300
||63 853 + 31% of taxable income above 305 850
|423 301 – 555 600
||100 263 + 36% of taxable income above 423 300
|555 601 – 708 310
||147 891 + 39% of taxable income above 555 600
|708 311 – 1 500 000
||207 448 + 41% of taxable income above 708 310
|1 500 001 and above
||532 041 + 45% of taxable income above 1 500 000
The tax threshold has also increased from R75 750 to R78 150 because the primary rebate has increased from R13 635 to R14 067.
Medical Aid Tax Credit
The medical aid tax credit has increased as follows:
- The tax credit for the main member and first dependant has increased from R303.00 to R310.00 per month.
- For every additional dependant, the tax credit has increased from R204.00 to R209.00 per month.
The ‘tax free’ portion for the subsistence allowance** has increased as follows:
- The allowance for incidental costs within South Africa has changed from R122.00 to R128.00.
- The allowance for meals and incidental costs within South Africa has changed from R397.00 to R416.00.
**It is important to note that the subsistence allowance is only a guideline provided by SARS and is not legislated.
- The rate per kilometer for reimbursive travel allowances has increased to 361 cents.
- The rates per kilometre which may be used in determining the allowable deduction for business travel against an allowance or advance where actual costs are not claimed, are outlined in the following SARS table:
If you have any questions relating to the above changes, you are welcome to email us at [email protected] to assist you with these queries.
The SimplePay Team
We have officially launched our new user interface design!
We hope that you like our new look, which is designed to make it easier and quicker for you to find what you are looking for. The new user interface has a fresh and modern look and feel, with more user-friendly navigation. Of course, we haven’t lost sight of your needs and all the usual features and functions that you have come to expect with SimplePay are still there.
Take a moment to explore the new user interface design. You will discover:
- The tabs that were previously at the top of the screen have been moved to a menu on the left-hand side.
- No more overlooking the actions on the right of the screen, as these now appear on the top of the screen when clicking on a menu item.
Shortened and more relevant terminology:
- Submissions is now called Filing, and Payment Runs has been changed to Pay Runs.
- Payment Frequencies has also been shortened to Pay Frequencies.
- The top-right hand corner of the screen has 2 new icons: the Help icon and the Profile icon.
- The Help icon has the following options:
- Help for this page: see help pages specifically for the screen you are on (if available),
- General Help: navigate to our help site, where you can browse various topics.
- Support: Contact the Support team or grant them view-only access from this screen.
- The Profile icon has the following options:
- Companies: This allows you to add, delete and switch between companies.
- Billing: This shows you all your billing information.
- User Profile: You can change your password here, or switch between roles if you have more than one role.
- Manage Users: This allows you to add, deactivate and manage the users in SimplePay for your company, including changing their permission settings or role.
- Logout: Keep your information secure by logging out of SimplePay when you’re done.
Improved payroll screen:
- The payroll screen is divided into 3 columns, making it easier to do payroll.
- Adding a regular item is now done by clicking on Add next to Regular Inputs.
- Clicking on Add next to Payslip Inputs lets you add a once-off item to this payslip only.
- To view a previous payslip, add a payslip or change payslip dates, click on the date dropdown field next to Payslip in the last column.
- The new user interface also has improved mobile responsiveness. This will be developed further in the upcoming weeks.
- Mobile responsiveness means that SimplePay is more compatible with mobile phones and tablets, allowing you to process payslips on the move.
- Employees can more easily use their phones to access their payslips and make leave requests, without needing to download any apps.
We hope that you are excited about the new user interface. If you have any questions, please do not hesitate to contact us. Please also let us know what you think of our new look – all comments and feedback are welcome. We would also love to hear suggestions for new information or topics for our help site or blog.
Thank you for your ongoing support.
You asked and we delivered! We have expanded the self-service functionality so that employees can add documents when they request leave. Now employees can attach doctor’s certificates, birth and death certificates, or any other supporting documents to leave requests with ease.
To find out how to add documents as an employee, read more on this help page.
Leave approvers can view these documents without needing the employee to hand them to each person directly.
To find out how to view documents as a leave approver, read more about it on this help page.
Just another way that SimplePay is working to make payroll simpler for you!
The SimplePay Team