At the onset of the COVID-19 pandemic, we worked swiftly to bring you solutions to new payroll challenges that arose. One of these was the introduction of the pre-populated individual UI-19 form (announced here), saving you the inconvenience of having to fill out these forms manually. We’ve now introduced an override option for the Total (Gross) Per Month field, so you can further tailor the form to your employees’ circumstances, if necessary.
The Total (Gross) Per Month should contain the value of the employee’s regular remuneration subject to UIF, and as such, the field is pre-populated with the gross remuneration earned by the employee in the month prior to the month of termination. This is because remuneration from the month of termination is often distorted, due to pro-rata earnings, leave paid out, severance pay and other transactions that arise as a result of termination. The prior month’s earnings therefore have a higher probability of accurately reflecting the employee’s regular earnings.
To cater for employees whose earnings fluctuate frequently or whose month prior to termination was abnormal, the new override option gives you the flexibility to enter the gross remuneration that best reflects the average earnings of the employee. You can make use of the payslip items on the Transaction History Report generated by SimplePay or the Income Subject to UIF in the UIF Trace (outlined under the UIF Contributions heading here) when determining this figure. Alternatively, you can contact the UIF if you are uncertain.
To make use of the override option, follow these steps:
- Click on Manage End of Service for an employee whose service has already been terminated on the system
- Under Service Period History, click on Termination Certificate Inputs
- Enter the monthly remuneration amount into the Override Gross Remuneration (UI-19) field
- Click Save
It’s that simple! The individual UI-19 form will now reflect the gross remuneration that you entered.
For more information on terminations, the following help articles are available:
If these help articles do not solve your query and you need further assistance, please reach out to our support team.
Not a SimplePay client? All of the forms and functionality covered in this blog post and on our help site are only available to SimplePay clients. The good news is that we offer a 30 day free trial and sign up is a breeze! You can find out more and sign up for a trial here. Come and experience the joy of stress-free payroll.